As a key expert within the Business Services function, you won’t just manage administrative tasks—you’ll manage the digital and operational flow of the talent acquisition process on a global scale.
Bridging time zones and driving efficiency: Working in the afternoon shift (13:30 – 22:00), you will serve as the vital link between our global regions, ensuring real-time support for our international stakeholders and candidates. You will oversee the candidate lifecycle, ensuring interview pipelines are seamless, data is spotless, and global scaling is supported by best-in-class technology and compliant processes.
Your Responsibilities
Interview Coordination & Pipeline Orchestration
- Manage end-to-end interview scheduling across multiple time zones and stakeholders, ensuring a professional and high-touch experience.
- Proactively resolve scheduling conflicts and last-minute changes, acting as the primary point of contact for candidates regarding coordination.
- Track progress within the ATS, ensuring all records are up-to-date and following up with interviewers to collect high-quality feedback in line with hiring SLAs.
Pre-Onboarding & Data Administration
- Prepare and issue employment contracts and offer letters, ensuring all documentation aligns with local policies and compliance requirements.
- Update and maintain candidate and new hire data within internal systems (e.g., Workday) with "zero-error" precision.
- Act as the bridge between recruitment and HR, coordinating with various teams to ensure everything is ready for a successful first day.
Team Engagement & Strategic Collaboration
- Regularly engage with TA Managers and People Business Partners to discuss hiring plans and identify ways to optimize the recruitment pipeline.
- Share insights and best practices to evolve hiring processes, contributing to a cohesive and efficient global People function.
- Actively contribute to a positive, social team environment, participating in regular meetings and building strong cross-functional relationships.
